> ## Documentation Index
> Fetch the complete documentation index at: https://planmyrounds.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.
# Viewing the leave calendar
> See every approved and pending leave across your team in a single month-by-month calendar, with filters by department, pod, doctor, and seniority.
The **Leave Calendar** gives you a single, scannable view of who's off across your team for any given month. Use it to spot heavy weeks, plan around clusters of leave, and double-check coverage before generating a roster.
You'll find it under **Leaves** in the sidebar, on the **Leave Calendar** tab — alongside *My Leaves*, *Leave Applications*, *Public Leave Forms*, and *Leave Types*.
## What you see at the top
Above the calendar grid, you get the controls and a quick summary of the month's leave.
### Month navigation
Use the arrows beside the month label (for example, *May 2026*) to step backward or forward one month at a time.
### Filters
Narrow the calendar to a specific slice of the team:
| Filter | What it does |
| ----------------- | ---------------------------------------------------------------------------- |
| **All Depts** | Filter by department — useful when one specialty has its own leave patterns. |
| **All Pods** | Filter by pod or sub-team within a department. |
| **All Doctors** | Focus on one or more specific doctors. |
| **All Seniority** | Filter by seniority level — for example, consultants vs. registrars vs. PGs. |
Filters stack, so you can combine them — for example, *Anaesthesia* + *PG* to see only postgrad anaesthesia leave for the month.
### Summary tiles
The coloured tiles show **total leave days** for each leave type in the visible month — for example, *Annual Leave (AL): 146*, *Conflicting Leave (CFL): 155*, *Casual Leave (CL): 42*. The tiles update when you change filters or move between months, so you can quickly see how the load shifts.
If a summary tile looks unusually high, apply a department or pod filter to find where the leave is concentrated.
## Reading the calendar grid
The grid shows one row per week, with a column for each day (Mon–Sun). Inside every day cell, leave entries are stacked one per doctor.
Each entry shows:
* **Doctor name** — with their role or pod in brackets (for example, *Anula (Anaes PG)*).
* **Shift** — *All day*, *Day*, or *Night*.
* **Leave type short code** — in brackets, like **(AL)**, **(CL)**, or **(CFL)**. These come from your [leave types](/docs/leave/leave-types).
An asterisk (`*`) next to a doctor's name flags a special marker your organisation has set on that entry — hover over the entry to see the details.
## Add leave from the calendar
Need to log a new request without leaving the page? Select **+ Add Leave** in the top right corner. This opens the same form described in [Applying for leave](/docs/leave/applying-for-leave), and the new entry appears on the calendar as soon as it's submitted (or approved, depending on its status).
## Download the month
Select **Download** to export the current calendar view. The download respects the **month and filters** you have applied, so you can share a focused, printable snapshot — for example, only night-shift leave for Cardiology in May.
The download reflects what's on screen. If you want a wider view, clear your filters before exporting.
## Tips for everyday use
* **Run it before generating a roster.** A quick scan tells you whether you have enough cover, especially around weekends and public holidays.
* **Filter by pod for handover planning.** Knowing who's off in a single pod makes redistributing duty easier.
* **Watch for Conflicting Leave (CFL).** A high CFL count usually points to overlapping requests that need an admin decision.
## Next steps
Clear the pending queue so the calendar reflects final decisions.
Add leave for a doctor directly from the calendar.