> ## Documentation Index
> Fetch the complete documentation index at: https://planmyrounds.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Cancelling a leave request

> Withdraw a pending leave request or shift-to-avoid entry in PlanMyRounds before it's reviewed, and learn what happens when an approved leave is cancelled.

Plans change. If a leave request hasn't been reviewed yet, it can be cancelled — either by the doctor who submitted it or by an admin.

## When can a leave be cancelled?

Only entries in **Pending** status can be cancelled.

* Approved or rejected entries can't be cancelled — an admin can [change the status](/docs/leave/approval-workflow#change-a-decision-later) instead.
* Admins can cancel any pending entry across the team.
* Doctors with linked accounts can cancel **their own** pending requests from **My Leaves**.

## Cancel a pending request

<Steps>
  <Step title="Find the entry">
    Open the leave entry you want to cancel — from the doctor's profile, **Leave Applications**, or **My Leaves**.
  </Step>

  <Step title="Open the action menu">
    Select the three-dot menu next to the pending entry.
  </Step>

  <Step title="Choose Cancel">
    Select **Cancel Leave** — or **Cancel Excluded Shift** if it's a shift-to-avoid entry.
  </Step>

  <Step title="Review and add a comment (optional)">
    Check the details shown in the confirmation panel. Add a short note if you want to explain why.
  </Step>

  <Step title="Confirm">
    Select **Cancel Leave** to confirm. The entry moves to **Removed** status and is no longer considered when generating rosters.
  </Step>
</Steps>

<Warning>
  Cancellation cannot be undone. Once an entry is marked as **Removed**, it can't be restored. If the doctor still needs leave on those dates, submit a new request.
</Warning>

## Cancelling from My Leaves

If you're a doctor with a linked account, open **My Leaves** from the sidebar to see only your own entries. Find the pending entry and follow the same steps above.

## Next steps

<CardGroup cols={2}>
  <Card title="Submit a new leave request" icon="plus" href="/docs/leave/applying-for-leave">
    Replace a cancelled entry with a fresh request.
  </Card>

  <Card title="View the leave calendar" icon="calendar-days" href="/docs/leave/calendar">
    See approved and pending leave across the team in one view.
  </Card>
</CardGroup>