> ## Documentation Index
> Fetch the complete documentation index at: https://planmyrounds.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Editing a published roster

> Make manual changes to a PlanMyRounds roster after it has been generated or published — reassign doctors, add cover shifts, and handle scheduling conflicts.

Real life happens. A doctor calls in sick, an emergency comes up, or you simply want to swap a couple of assignments around. PlanMyRounds has a manual edit mode for exactly these moments — you don't need to regenerate the whole roster.

## Open the edit view

<Steps>
  <Step title="Open the roster">
    Go to **Duty Plans** and open the roster you want to change.
  </Step>

  <Step title="Switch to edit mode">
    Select **Edit** from the action menu (or the **Edit** button if shown).
  </Step>
</Steps>

The edit view shows a calendar with **drag-and-drop**. Doctors are listed in a panel on the left — drag any name onto a shift cell to assign them.

## Make changes

| Action                         | How                                                                          |
| ------------------------------ | ---------------------------------------------------------------------------- |
| **Reassign a doctor**          | Drag a doctor from the side panel onto a shift cell on the calendar.         |
| **Remove an assignment**       | Select the **X** on an existing assignment chip.                             |
| **Add a doctor to the roster** | Use **Add Doctor** to bring in someone who wasn't part of the original plan. |

Every change is tracked in real time. An **undo** button lets you step back through recent edits before saving.

## Watch for conflicts

As you make changes, PlanMyRounds checks for scheduling conflicts — for example:

* Assigning a doctor who has [approved leave](/docs/leave/approval-workflow) on that date.
* Putting a doctor on back-to-back shifts without the required rest.
* Going over the maximum consecutive working days.

Conflicts appear in a panel on the right side of the screen, with the date and reason for each one.

<Warning>
  Conflict checks in edit mode are **advisory**. You can save a roster with flagged conflicts, but doing so may breach your scheduling policy. Review every warning before saving.
</Warning>

## Save your changes

Select **Save** to confirm. The roster updates immediately.

Changes to a **published** roster do not change its status — it stays visible to the team, with the new assignments shown to everyone, including viewers of the public share link.

## When to edit vs. when to swap

| Situation                                           | Best tool                             |
| --------------------------------------------------- | ------------------------------------- |
| Doctor is unavailable last minute (sick, emergency) | Admin edit                            |
| Two doctors want to trade their own shifts          | [Duty swap](/docs/swaps/requesting-a-swap) |
| Reversing a swap that shouldn't have happened       | Admin edit                            |
| Adding a doctor who wasn't in the original team     | Admin edit                            |

## Next steps

<CardGroup cols={2}>
  <Card title="How duty swaps work" icon="arrows-rotate" href="/docs/swaps/overview">
    Let doctors handle small changes between themselves.
  </Card>

  <Card title="Roster constraints" icon="shield-halved" href="/docs/rosters/roster-constraints">
    Understand the rules that conflict warnings are based on.
  </Card>
</CardGroup>