> ## Documentation Index
> Fetch the complete documentation index at: https://planmyrounds.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Reviewing and publishing a roster

> Review a draft roster, check coverage and workload, and publish it so your team — and anyone with the share link — can see their duties.

A freshly generated roster starts in **Draft** status — only admins can see it. Once you've reviewed and you're happy with the plan, publishing makes it visible to the team and gives you a shareable link.

## Review the draft

Before publishing, take a few minutes to look over the roster:

* **All shifts are covered** on every day.
* **Assignments look reasonable** and no doctor appears overloaded.
* **Leave dates have been respected** — nobody is rostered on an approved leave day.

Use the views at the top of the roster to inspect it from different angles:

| View         | What it shows                                                                     |
| ------------ | --------------------------------------------------------------------------------- |
| **Calendar** | A familiar grid view with shifts laid out across the date range.                  |
| **List**     | A row-per-shift view, good for scanning quickly.                                  |
| **Workload** | A breakdown of hours and shift counts per doctor — useful for spotting imbalance. |

<Tip>
  If something looks off, you can [edit the roster](/docs/rosters/editing-a-published-roster) before publishing — no need to regenerate from scratch.
</Tip>

## Publish the roster

When you're satisfied:

<Steps>
  <Step title="Open the action menu">
    Select the three-dot action menu at the top of the roster.
  </Step>

  <Step title="Publish">
    Select **Publish**. The roster moves to **Published** status.
  </Step>

  <Step title="Team is notified">
    All members of your organisation can now see the roster.
  </Step>
</Steps>

<Note>
  Only the admin who created the roster can publish, archive, or change its status.
</Note>

## Share the public link

Publishing generates a **public link** for the roster. Anyone with this link can view the schedule without signing in — helpful for doctors who don't have a PlanMyRounds account, or for sharing in a group chat.

<Steps>
  <Step title="Open the published roster">
    From **Duty Plans**, open the roster you want to share.
  </Step>

  <Step title="Copy the link">
    Select the share icon, or pick **Copy Link** from the action menu. The link is copied to your clipboard.
  </Step>

  <Step title="Share it">
    Paste it into email, WhatsApp, Slack — wherever your team talks.
  </Step>
</Steps>

<Tip>
  Doctors who open the public link and **sign in** with their PlanMyRounds account can initiate [swap requests](/docs/swaps/requesting-a-swap) directly from the shared view.
</Tip>

## Next steps

<CardGroup cols={2}>
  <Card title="Edit a published roster" icon="pen-to-square" href="/docs/rosters/editing-a-published-roster">
    Handle sick calls and last-minute changes after publishing.
  </Card>

  <Card title="How duty swaps work" icon="arrows-rotate" href="/docs/swaps/overview">
    Let doctors swap shifts directly without going through an admin.
  </Card>
</CardGroup>