Viewing the leave calendar

See every approved and pending leave across your team in a single month-by-month calendar, with filters by department, pod, doctor, and seniority.

The Leave Calendar gives you a single, scannable view of who’s off across your team for any given month. Use it to spot heavy weeks, plan around clusters of leave, and double-check coverage before generating a roster.

You’ll find it under Leaves in the sidebar, on the Leave Calendar tab — alongside My Leaves, Leave Applications, Public Leave Forms, and Leave Types.

What you see at the top

Above the calendar grid, you get the controls and a quick summary of the month’s leave.

Month navigation

Use the arrows beside the month label (for example, May 2026) to step backward or forward one month at a time.

Filters

Narrow the calendar to a specific slice of the team:

Filter	What it does
All Depts	Filter by department — useful when one specialty has its own leave patterns.
All Pods	Filter by pod or sub-team within a department.
All Doctors	Focus on one or more specific doctors.
All Seniority	Filter by seniority level — for example, consultants vs. registrars vs. PGs.

Filters stack, so you can combine them — for example, Anaesthesia + PG to see only postgrad anaesthesia leave for the month.

Summary tiles

The coloured tiles show total leave days for each leave type in the visible month — for example, Annual Leave (AL): 146, Conflicting Leave (CFL): 155, Casual Leave (CL): 42. The tiles update when you change filters or move between months, so you can quickly see how the load shifts.

If a summary tile looks unusually high, apply a department or pod filter to find where the leave is concentrated.

Reading the calendar grid

The grid shows one row per week, with a column for each day (Mon–Sun). Inside every day cell, leave entries are stacked one per doctor.

Each entry shows:

• Doctor name — with their role or pod in brackets (for example, Anula (Anaes PG)).
• Shift — All day, Day, or Night.
• Leave type short code — in brackets, like (AL), (CL), or (CFL). These come from your leave types.

An asterisk (*) next to a doctor’s name flags a special marker your organisation has set on that entry — hover over the entry to see the details.

Add leave from the calendar

Need to log a new request without leaving the page? Select + Add Leave in the top right corner. This opens the same form described in Applying for leave, and the new entry appears on the calendar as soon as it’s submitted (or approved, depending on its status).

Download the month

Select Download to export the current calendar view. The download respects the month and filters you have applied, so you can share a focused, printable snapshot — for example, only night-shift leave for Cardiology in May.

The download reflects what’s on screen. If you want a wider view, clear your filters before exporting.

Tips for everyday use

• Run it before generating a roster. A quick scan tells you whether you have enough cover, especially around weekends and public holidays.
• Filter by pod for handover planning. Knowing who’s off in a single pod makes redistributing duty easier.
• Watch for Conflicting Leave (CFL). A high CFL count usually points to overlapping requests that need an admin decision.

Next steps

Approve or reject pending leave

Clear the pending queue so the calendar reflects final decisions.

Submit a new leave request

Add leave for a doctor directly from the calendar.