Leave management is where your team records when doctors are unavailable, so the scheduler can plan around them. Once a leave request is approved, the doctor is automatically taken out of duty assignments on those dates — no manual edits to the roster needed.Documentation Index
Fetch the complete documentation index at: https://planmyrounds.com/docs/llms.txt
Use this file to discover all available pages before exploring further.
What you can record
Leave requests
Dates a doctor cannot work — annual leave, sick leave, maternity leave, or any other category your organisation defines.
Shifts to avoid
Soft preferences — dates a doctor would rather not work. The scheduler tries to honour these, but they’re not a hard block.
How a leave request moves through the system
Submit
An admin or a doctor submits a request with the dates, leave type, and shift.
Decide
An admin approves or rejects the request. Approved dates are immediately excluded from scheduling.
Adjust
Plans change. Pending requests can be cancelled; approved ones can be reversed by an admin.
Leave statuses
Every leave entry sits in one of four statuses:| Status | What it means |
|---|---|
| Pending | Submitted and waiting for admin review. |
| Approved | Accepted by an admin. The doctor is excluded from scheduling on this date. |
| Rejected | Declined by an admin. The doctor stays available for scheduling. |
| Removed | Cancelled by the doctor or an admin. Cannot be restored. |
A leave request only affects scheduling once it’s Approved. Pending and rejected entries are ignored when a roster is generated.
Who can do what
| Action | Doctor (linked account) | Admin |
|---|---|---|
| View own leave history | ✓ | ✓ |
| View all team leave | — | ✓ |
| Submit own leave request | ✓ | ✓ |
| Submit leave for another doctor | — | ✓ |
| Approve or reject requests | — | ✓ |
| Cancel a pending request | ✓ (own only) | ✓ (any) |
| Create or edit leave types | — | ✓ |
Where to find leave features
Leave Applications
Admin view of every leave entry across the team. Filter, review, approve, or reject from here.
My Leaves
A doctor’s personal view of their own leave history and upcoming requests.
Leave Calendar
A month-by-month calendar of everyone’s leave, with filters by department, pod, doctor, and seniority.
Leave Types
The categories your organisation uses to classify time off — set up and managed by admins.
Next steps
Set up your leave types
Define the categories your team will use — Annual Leave, Sick Leave, and more.
Submit a leave request
Walk through how to add a leave entry as an admin or a doctor.