Setting up locations

Define the physical sites your organisation runs, assign doctors to one or more, and use locations to scope rosters, Shift Schedules, and Auto Duty.

A location represents a physical site your organisation runs from — for example, Town Campus or Ranipet Campus. If your team operates out of a single site, you likely don’t need locations at all; they’re built for organisations that staff more than one.

Locations are independent of department and pod, two other ways to slice your team.

Add a location

1. Open Locations

   Go to Settings and select the Locations tab.

2. Start a new location

   Select Add Location.

3. Name it

   Enter a Location Name, for example Town Campus, and an optional Description.

4. Set the timezone

   Choose a Timezone for the location. It defaults to a timezone based on your organisation’s country, but set it explicitly for any location that’s in a different timezone from the rest of your organisation.

5. Save

   Select Create. The location is immediately available to assign to doctors and to select on rosters, Shift Schedules, and Auto Duties.

A location’s timezone isn’t just cosmetic: it’s what Calendar Sync and Auto Duty’s notify timing use to work out the correct local time. If your organisation runs across more than one timezone, set this per location rather than leaving every location on the default.

Only admins can add or edit locations.

Assign doctors to locations

Open a doctor’s profile, select Edit, and check one or more locations under Locations. A doctor can belong to more than one — useful for staff who split time between sites. See Doctor profiles.

What locations scope

Feature	How location is used
Auto Duty	A genuine eligibility filter — only doctors assigned to the Auto Duty’s location are included in its doctor pool.
Rosters	Display and filtering only — a doctor doesn’t need to share the roster’s location to be added manually.
Shift Schedules	Required when creating one — each Shift Schedule belongs to a single location.
Dashboard and Duty Calendar	Available as a filter, alongside department.

Next steps

Update a doctor's profile

Assign doctors to the locations they work from.

Set up an Auto Duty

Scope a recurring duty plan to a specific location.