Applying for leave

Submit a leave request in PlanMyRounds, add shifts to avoid, attach supporting notes, and resolve roster conflicts — as an admin or a doctor.

There are two ways a leave request can be created in PlanMyRounds:

• An admin can add leave on behalf of any doctor.
• A doctor with a linked account can submit their own request from My Leaves.

The form is the same in both cases — only the starting point changes.

Submit a request as an admin

1. Open the doctor or Leave Applications

   Go to Doctors in the sidebar and open the doctor’s profile, or navigate to Leave Applications.

2. Start a new entry

   Select Add Leave.

3. Pick the leave type

   Choose a Leave Type — for example, Annual Leave or Sick Leave. Only active leave types appear here.

4. Choose the dates

   Select a From date and a To date. You can request up to 90 days in a single range.

5. Choose a shift type

   Pick Full day, Day shift, or Night shift depending on what’s being covered.

6. Add a reason (optional)

   Add a brief Reason if helpful — up to 50 characters.

7. Stage and submit

   Select Add Leave Request to stage the entry, then select Send for Approval to submit it.

You can stage multiple date ranges in the same submission — keep adding entries before hitting Send for Approval.

Submit a request as a doctor

If you have a linked PlanMyRounds account, you can request your own leave:

1. Go to My Leaves in the sidebar.
2. Select Add Leave.
3. Fill in the same fields described above and submit.

Your request goes straight to Pending and waits for admin approval.

Mark shifts to avoid

In the same form there is a separate section called Shifts to Avoid. Use this for dates when a doctor would prefer not to be on duty but isn’t strictly unavailable — for example, a family event or a study day.

Select a date range and a shift type, then select Add Shift to Avoid before submitting.

Shifts to avoid are soft preferences. The scheduler tries to honour them where possible but they are not a hard block, unlike approved leave.

What happens after you submit

Your request appears under Leave Applications with a Pending status.

• An admin reviews it and either approves or rejects the request.
• Once approved, those dates are automatically excluded from future duty assignments.
• If plans change before review, the request can be cancelled.

If there’s a date conflict

If a date you submit already has a pending or approved entry, a conflict warning appears. You can either submit only the non-conflicting dates or cancel and revise your request.

This stops duplicate entries from cluttering the team’s leave history.

Next steps

Approve or reject leave

Review pending requests from the admin side.

Cancel a pending request

Withdraw a request before it’s reviewed.