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There are two ways a leave request can be created in PlanMyRounds:
  • An admin can add leave on behalf of any doctor.
  • A doctor with a linked account can submit their own request from My Leaves.
The form is the same in both cases — only the starting point changes.

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Submit a request as an admin

1

Open the doctor or Leave Applications

Go to Doctors in the sidebar and open the doctor’s profile, or navigate to Leave Applications.
2

Start a new entry

Select Add Leave.
3

Pick the leave type

Choose a Leave Type — for example, Annual Leave or Sick Leave. Only active leave types appear here.
4

Choose the dates

Select a From date and a To date. You can request up to 90 days in a single range.
5

Choose a shift type

Pick Full day, Day shift, or Night shift depending on what’s being covered.
6

Add a reason (optional)

Add a brief Reason if helpful — up to 50 characters.
7

Stage and submit

Select Add Leave Request to stage the entry, then select Send for Approval to submit it.
You can stage multiple date ranges in the same submission — keep adding entries before hitting Send for Approval.

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Submit a request as a doctor

If you have a linked PlanMyRounds account, you can request your own leave:
  1. Go to My Leaves in the sidebar.
  2. Select Add Leave.
  3. Fill in the same fields described above and submit.
Your request goes straight to Pending and waits for admin approval.

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Mark shifts to avoid

In the same form there is a separate section called Shifts to Avoid. Use this for dates when a doctor would prefer not to be on duty but isn’t strictly unavailable — for example, a family event or a study day. Select a date range and a shift type, then select Add Shift to Avoid before submitting.
Shifts to avoid are soft preferences. The scheduler tries to honour them where possible but they are not a hard block, unlike approved leave.

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What happens after you submit

Your request appears under Leave Applications with a Pending status.
  • An admin reviews it and either approves or rejects the request.
  • Once approved, those dates are automatically excluded from future duty assignments.
  • If plans change before review, the request can be cancelled.

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If there’s a date conflict

If a date you submit already has a pending or approved entry, a conflict warning appears. You can either submit only the non-conflicting dates or cancel and revise your request.
This stops duplicate entries from cluttering the team’s leave history.

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Next steps

Approve or reject leave

Review pending requests from the admin side.

Cancel a pending request

Withdraw a request before it’s reviewed.